Information and agenda for July 25 Pittsboro Board of Commissioners meeting

Pittsboro, NC – The Board of Commissioners for the Town of Pittsboro will hold a meeting at 7 pm on Monday, July 25, 2022.

This regular meeting will be held in a hybrid format with the Board of Commissioners, Town staff, and media at the Chatham County Agriculture and Conference Center (1192 US-64 Business, Pittsboro, NC 27312) with the public participating remotely via Zoom. The meeting will also be streamed to the Town’s YouTube page, though no remote participation is available through the YouTube Platform. Please note that the livestream does not show presentations on the screen for residents watching from home but instead shows the meeting chambers so that commissioners are seen and heard throughout the entire meeting.

If you wish to make written comments, please send them to the Town Manager, Chris Kennedy, PO Box 759, Pittsboro, NC 27312, or via email at by 4:00 PM on Monday, July 25th, 2022. If you wish to register to speak, please contact Town Manager Kennedy at the above email address.

CLICK HERE to access the meeting agenda packet, which contains materials for the Board and related presentations.

CLICK HERE to be directed to the Town’s YouTube channel, which contains the livestream of the meeting.

AGENDA

TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, JULY 25, 2022

7:00 PM

***PLEASE NOTE THIS REGULAR MEETING WILL BE HELD IN A HYBRID FORMAT WITH THE BOARD OF COMMISSIONERS, TOWN STAFF, AND THE MEDIA AT THE CHATHAM COUNTY AGRICULTURE AND CONFERENCE CENTER (1192 US 64 BUSINESS, PITTSBORO, NC 27312) WITH THE PUBLIC PARTICIPATING REMOTELY VIA ZOOM. THE REGULAR MEETING WILL ALSO BE STREAMED TO THE TOWN’S YOUTUBE PAGE (SEE QR LINK ABOVE), BUT NO REMOTE PARTICIPATION IS AVAILABLE VIA YOUTUBE.

Call to Order – Mayor Perry

Invocation / Moment of Silence – Mayor Perry

Pledge of Allegiance – Commissioner Farrell

Adoption of the Agenda – Mayor Perry will present the Agenda to be set. A motion will be made to either approve the Agenda as proposed or a motion will be made to modify the Agenda.

CITIZEN MATTERS

1. Manager Updates

2. Mayor & Commissioner Updates and Concerns

Mayor Perry

▪ Chatham County Climate Change Advisory Committee

▪ Comments / Concerns

Mayor Pro Tem Baldwin

▪ Chatham County Affordable Housing Advisory Committee (AHAC)

▪ Fairground Association

▪ Triangle J Council of Governments (TJCOG)

▪ Comments / Concerns

Commissioner Bonitz

▪ Comments / Concerns

Commissioner Farrell

▪ Pittsboro Business Association (PBA)

▪ Comments / Concerns

Commissioner Shipp

▪ Chatham County Affordable Housing Advisory Committee (AHAC)

▪ Chatham County Economic Development Corporation (EDC)

▪ Main Street Pittsboro (MSPBO)

▪ Comments / Concerns

Commissioner Vose

▪ Chatham County Arts Council

▪ Triangle Area Rural Planning Organization (TARPO)

▪ Comments / Concerns

3.Public Comment

CONSENT AGENDA

Mayor Perry will ask for a call for action on the Consent Agenda (A motion will be made to either approve the Consent Agenda as proposed or a motion will be made to modify the Consent Agenda).

The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:

1.Town of Pittsboro Financial Reports by Month – May 2022

▪ Action Recommended: No Approval Necessary, Information Item Only.

2.Minutes of the June 27, 2022 Regular Meeting of the Board of Commissioners

▪Action Recommended: Approve the Minutes.

3.Minutes of the June 30, 2022 Regular Meeting of the Board of Commissioners

▪Action Recommended: Approve the Minutes.

4.Budget Amendment – Kiwanis Park Improvements

Decrease Line Item Transfer to P&R Project 100-3790-59999 $50,000.00 Increase Line Item B&G Maintenance 100-6200-53150 $50,000.00 Decrease Line Item Donation 990-9500-95003 $50,000.00 Decrease Line Item General Maintenance 990-3001-52151 $50,000.00

▪Action Recommended: Approve the Amount, Amend the Budget Ordinance, and Authorize the Town Manager to Execute the Contracts to Procure these Goods.

5.Budget Amendment – Police Computers & Vehicle Upfit

Increase Line Item General Fund Appropriated 100-9510-95100 $48,286.64 Increase Line Item Department Supplies 100-5100-52330 $35,497.05 Increase Line Item Capital Outlay-Equipment 100-5100-55740 $12,789.59

▪Action Recommended: Approve the Amount and Amend the Budget Ordinance.

6.Resolution for Establishing the Buildings & Facilities Capital Project Fund

▪Action Recommended: Approve the Resolution.

7.Resolution for Establishing the Police Station Capital Project Fund

▪Action Recommended: Approve the Resolution.

8.Pittsboro Boys & Girls Club Quarterly Report – April 1, 2022 – June 30, 2022

▪Action Recommended: No Approval Necessary, Information Item Only.

9.Board of Commissioners Future Agenda Item “Look Ahead” Tentative Schedule

▪ Action Recommended: No Approval Necessary, Information Item Only.

End of Consent Agenda.

PUBLIC HEARINGS

1.None.

OLD BUSINESS

1.None.

NEW BUSINESS

1.Chatham Park Way South STIP Roadway Project Acceleration

▪Description: The Town and Chatham Park Investors, LLC (CPI), have prepared a series of documents for the Board to consider the acceleration of future NCDOT roadway Chatham Park Way South (Project R-5963) utilizing the provisions under NCGS 136-66.8.

▪Action Recommended: Vote on the Resolution Approving the Acceleration and Reimbursement Agreement, the Development Agreement, and NCDOT Agreements associated with the Accelerated Construction of Chatham Park Way South.

MISCELLANEOUS

1.Town of Pittsboro Sanitation Services Contract Options

▪Action Recommended: No Approval Necessary, Discussion Item Only.

CLOSED SESSION

1.None.

Adjournment