Information and agenda for June 27 Pittsboro Board of Commissioners meeting

Pittsboro, NC – The Board of Commissioners for the Town of Pittsboro will hold a meeting at 7 pm on Monday, June 27, 2022.

This regular meeting will be held in a hybrid format with the Board of Commissioners, Town staff, and media at the Chatham County Agriculture and Conference Center (1192 US-64 Business, Pittsboro, NC 27312) with the public participating remotely via Zoom. The meeting will also be streamed to the Town’s YouTube page, though no remote participation is available through the YouTube Platform. Please note that the livestream does not show presentations on the screen for residents watching from home but instead shows the meeting chambers so that commissioners are seen and heard throughout the entire meeting.

If you wish to make written comments, please send them to the Town Manager, Chris Kennedy, PO Box 759, Pittsboro, NC 27312, or via email at by 4:00 PM on Monday, May 27th, 2022. If you wish to register to speak, please contact Town Manager Kennedy at the above email address.

CLICK HERE to access the meeting agenda packet, which contains materials for the Board and related presentations.

CLICK HERE to be directed to the Town’s YouTube channel, which contains the livestream of the meeting.

AGENDA

TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING
MONDAY, JUNE 27, 2022 7:00 PM

Call to Order – Mayor Perry
Invocation / Moment of Silence – Mayor Perry
Pledge of Allegiance – Commissioner Farrell
Adoption of the Agenda – Mayor Perry will present the Agenda to be set. A motion will be made
to either approve the Agenda as proposed or a motion will be made to modify the Agenda.
CITIZEN MATTERS
1. Manager Updates
2. Mayor & Commissioner Updates and Concerns
Mayor Perry
▪ Chatham County Climate Change Advisory Committee
▪ Comments / Concerns
Mayor Pro Tem Baldwin
▪ Chatham County Affordable Housing Advisory Committee (AHAC)
▪ Fairground Association
▪ Triangle J Council of Governments (TJCOG)
▪ Comments / Concerns2
Commissioner Bonitz
▪ Comments / Concerns
Commissioner Farrell
▪ Pittsboro Business Association (PBA)
▪ Comments / Concerns
Commissioner Shipp
▪ Chatham County Affordable Housing Advisory Committee (AHAC)
▪ Chatham County Economic Development Corporation (EDC)
▪ Main Street Pittsboro (MSPBO)
▪ Comments / Concerns
Commissioner Vose
▪ Chatham County Arts Council
▪ Triangle Area Rural Planning Organization (TARPO)
▪ Comments / Concerns
3. Public Comment
CONSENT AGENDA
Mayor Perry will ask for a call for action on the Consent Agenda (A motion will be made to either approve the Consent Agenda as proposed or a motion will be made to modify the Consent Agenda). The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:
1. Resolution Designating Authorized Signatories for Withdrawals from Depositories of the Town of Pittsboro
▪ Action Recommended: Approve the Resolution.
2. Budget Amendment for Water Meters
Increase Line Item Water Meter Revenues 300-4700-47200 $100,000.00
Increase Line Item Water System Supplies – Meters 300-8300-52327 $100,000.00
▪ Action Recommended: Approve the Amount and Adopt the Budget Ordinance Amending the FY 2021-2022 Operating Budget.
3. Budget Amendment for Water Extensions and Maintenance Project Fund to Recognize Revenue for the Town of Pittsboro and Chatham County Water Conveyance from Sanford Preliminary Engineering Report and Environmental Assessment
Increase Line Item PBO Moncure Water Revenue 560-9500-95004 $225,000.00
Increase Line Item PBO Moncure Water Line 560-3001-53440 $225,000.00
▪ Action Recommended: Approve the Amount and Adopt the Budget Ordinance Amending the Water Extensions and Maintenance Capital Project Fund Budget.3
4. Town of Pittsboro Parks and Recreation Advisory Board (PARAB) Quarterly Update
▪ Action Recommended: No Approval Necessary, Information Item Only.
5. Board of Commissioners Future Agenda Item “Look Ahead” Tentative Schedule
▪ Action Recommended: No Approval Necessary, Information Item Only.
End of Consent Agenda.
OLD BUSINESS
1. None.
NEW BUSINESS
1. Approval of Town Sponsorships for PBA Summer Fest 2022
▪ Description: The Pittsboro Business Association is hosting Summer Fest in downtown once again on July 3, 2022. Town staff and Town resources are used in the administration of the event and therefore Town staff are requesting whether the Board of Commissioners are interested in sponsoring the 2022 PBA Summer Fest for the Town related expenses needed for the event.
▪ Action Recommended: Vote to Sponsor PBA Summer Fest 2022.
2. Termination and Release of Services Agreement with Main Street Pittsboro for the Town’s Administration of the Main Street Program
▪ Description: Main Street Pittsboro, a 501(c)(3) entity, has been contracted with since Fiscal Year 2018-19 to run the Town of Pittsboro’s Main Street affiliate program. With the adoption of the Fiscal Year 2022-23 budget, the Town will be returning the administration of the Town’s Main Street Program to a Town staff led operation. As part of this shift, Main Street Pittsboro has proposed a Termination and Release of Services Agreement to memorialize the separation and ending of the contract between the two parties.
▪ Action Recommended: Review and Vote on the Termination and Release of Services Agreement with Main Street Pittsboro.
PUBLIC HEARINGS
1. Special Use Permit – SUP-2022-01 – New Cemetery, Iglesia Bautista Misionera Roca Fuerte Inc.
▪ Description: The applicant and landowner, Iglesia Bautista Misionera Roca Fuerte Inc., is requesting a Special Use Permit to add a cemetery as a permissible use on their existing property. The subject property is approximately 11.61 acres (Parcel ID 68571) located at 1365 NC Highway 902.
▪ Action Recommended: Hold Public Hearing & Vote on the Special Use Permit.4
2. Code of Ordinances Amendment – COA-2022-01 – Pittsboro Minimum Housing Code
▪ Description: Town staff are requesting an amendment to Chapter 150 of the Town of Pittsboro Code of Ordinances to revise the Town’s minimum housing code. Code of Ordinance amendments need not require a public hearing for adoption; however, the Board has requested a public hearing to solicit feedback from the public.
▪ Action Recommended: Hold Public Hearing & Vote on the Code of Ordinances Amendment.
MISCELLANEOUS
1. Report to the Board on the Pittsboro Wastewater Improvements SRF Project Status – The Wooten Company
▪ Action Recommended: No Approval Necessary, Information Item Only.
2. Report to the Board on NCDOT Bonus Allocation
▪ Action Recommended: No Approval Necessary, Information Item Only.
3. Board Discussion Regarding the Consideration of Future Rezoning (Zoning Map Amendment) Requests
▪ Action Recommended: No Approval Necessary, Information Item Only.
CLOSED SESSION
1. None.
Adjournment