By Chatham Journal staff
Pittsboro, NC – Pittsboro commissioners will confront the central bargain of Chatham Park’s next growth wave Monday night: whether thousands of new residents and an expanded tax base can arrive in step with the roads, water lines, sewer capacity, fire protection, parks, and public oversight needed to serve them.
Four proposed section plans covering approximately 1,341 acres in Chatham Park’s South Village anchor the Board of Commissioners’ Oct. 12 agenda. The plans envision a private, gated residential community built around an 18-hole golf course, a mix of houses, cottages, townhomes and apartments, a mixed-use activity center and a 50-acre town park.
The meeting will not produce a final vote on those plans. Instead, commissioners will receive the developer’s presentation, review a separate transportation update, discuss fiscal-impact projections and examine conditions recommended by town staff and the Planning Board. A required two-week public-comment period will open after the presentation, and the plans will return to commissioners later for a final decision.
The board will meet at 6 p.m. Monday at the Chatham County Agriculture and Conference Center, 1192 U.S. 64 Business West. The meeting will also be streamed on the town’s YouTube page.
South Village begins moving from vision to development plans
The four section design plans – identified as Sections 2.1, 2.2, 2.4 and D2 – cover land in Pittsboro’s extraterritorial jurisdiction south of Roberson Creek, north of Charlie Brooks Road, east of Moncure-Pittsboro Road and west of Gum Springs Church Road.
They represent a substantial piece of South Village, the approximately 4,850-acre portion of Chatham Park extending south and east of downtown Pittsboro. The South Village Small Area Plan allows as many as 15,078 homes and 9 million square feet of nonresidential development across the larger area. Monday’s proposal is the first close look at how a major portion of that framework could translate into neighborhoods, streets and public facilities.
Town staff describes the current proposal as approximately 1,750 dwellings on 1,341 acres. The housing could include larger single-family homes, alley-loaded cottages, townhomes and apartments. The applicant, CP South LLC, proposes neighborhoods organized around the private golf course, with a mixed-use center near South Village Way and Serenity Place Way.
The applicant’s presentation says Sections 2.1, 2.2 and 2.4 would contain approximately 1,410 homes and 325,000 square feet of nonresidential space. The staff report describes approximately 1,750 homes and 170,000 square feet of mixed-use development. Elsewhere, the packet lists potential totals of 3,500 and 5,581 homes.
Those numbers may reflect different boundaries, land-use allocations or versions of the application. But they are not interchangeable. The final housing count affects traffic, water and sewer demand, affordable-housing obligations, park dedication and the cost of public services. The nonresidential total affects both trip generation and the tax base. Commissioners should ask the applicant and staff to establish one controlling development program and explain every difference before the plans advance.
Road model shows the pressure of full buildout
Transportation is likely to dominate the discussion because the town’s own review identifies unresolved congestion, safety and funding questions.
The agenda packet includes side-by-side 2045 models comparing roadway conditions without Chatham Park’s full buildout and with it. On the buildout map, numerous corridors appear in orange and red – levels of service E and F – indicating road segments approaching or exceeding capacity. The no-build map also shows stressed locations, but substantially fewer failing corridors.
Level of service compares traffic demand with roadway capacity. Pittsboro’s transportation plan identifies level D as the minimum acceptable condition for an existing road and level C for a new road. At level F, demand exceeds capacity.
Town staff specifically project East Street declining from level B to level F. The recommended conditions call for Pittsboro and Chatham Park to determine the developer’s proportional responsibility for improvements needed to address that decline.
The staff report also identifies a problem within the model itself. Chatham Park’s buildout assumptions include the proposed X-Campbell Extension and a U.S. 15-501 Connector, although those roads do not exist and are not funded. Staff requested in July that the developer remove them from the model so the build and no-build scenarios use consistent assumptions.
That correction could materially change where traffic appears and which improvements are necessary. Before approval of the first preliminary plat, staff want a revised travel-demand model and a town-scoped traffic-impact analysis covering the affected roadway network. The analysis would have to identify road widenings, intersection work, external connections, construction triggers, deadlines, funding responsibilities and the share attributable to the development.
The report states that those responsibilities should be documented so transportation costs are “not shifted to the Town and its taxpayers.” Staff also want the obligations to bind later phases, successor developers and purchasers of undeveloped South Village property – a key safeguard for a project expected to unfold over many years.
Staff raised more immediate design concerns as well. Plans for South Village Way show approaches with grades of 12% or greater. Proposed driveways from collector roads do not satisfy town specifications, and staff has asked that some lots near intersections be removed or reconfigured. Those issues are expected to be addressed during the preliminary-plat and construction-drawing stages.
Major roads and utility lines are still under construction
The developer’s presentation places the neighborhood plans within a wider infrastructure schedule.
Chatham Park Way, the primary thoroughfare intended to connect South Village with the U.S. 64 Bypass and North Village, is under construction and scheduled to open in the second quarter of 2027. South Village Way would serve as the main residential spine. Serenity Place Way, the renamed Charlie Brooks Road corridor, is intended to connect South Village Way between Moncure-Pittsboro Road and Gum Springs Church Road.
Plans for South Village Way and Serenity Place Way have been submitted to the town for review.
On the utility side, construction is underway on a 36-inch TriRiver wastewater force main, with completion projected for the third quarter of 2027. A 12-inch water main along Chatham Park Way, extending from U.S. 64 Business to Moncure-Pittsboro Road, is also scheduled for completion during that quarter.
Those schedules make sequencing critical. Commissioners will need to understand how many homes could be permitted before the principal road and utility projects are operating, what interim capacity exists and what happens if construction dates slip.
The section plans estimate sewer demand of approximately 400,000 gallons per day. Staff reports no issue with ultimately providing water and sewer service, but final utility design will occur later.
Fiscal study predicts a surplus – with important limits
Commissioners John Bonitz and Tiana Thurber requested Monday’s discussion of fiscal-impact analysis for the section plans. The 137-page packet compiles a new Chatham Park analysis with older studies and supporting exhibits.
The updated report was prepared for Chatham Park Investors by Vicus Development Group. It examines development completed from 2020 through 2026 and projects growth through 2030. That sponsorship does not invalidate the work, but it makes the assumptions, methods and independent review central to the board’s discussion.
The analysis describes Chatham Park as an approximately 8,100-acre “live-work-play” community, including about 7,068 acres in the approved Planned Development District and roughly 1,000 acres acquired outside it. The master plan allows as many as 22,000 dwellings and 22 million square feet of nonresidential development.
For the 2020-to-2030 period, the report assumes approximately 4,500 homes and nearly 600,000 square feet of nonresidential construction. About 1,300 homes and 400,000 square feet of commercial or institutional space were completed through 2025, according to the analysis. From 2026 through 2030, it anticipates approximately 3,200 more homes and 190,000 additional nonresidential square feet.
The model projects Pittsboro’s population growing from roughly 6,500 today to approximately 14,200 in 2030. It estimates that 8,900 to 9,700 residents would be attributable to Chatham Park, depending on which scenario is used.
On the revenue side, the executive summary projects total annual General Fund revenue reaching approximately $38.6 million by 2030, compared with a $13.8 million fiscal 2026-27 budget. It forecasts about $27.7 million in annual service expenditures at that point, producing a total town operating surplus of approximately $10.9 million. The report attributes about $2.4 million of the 2030 annual net benefit specifically to the incremental Chatham Park growth analyzed for 2026 through 2030.
It also projects a cumulative net benefit of roughly $6 million during the five-year period and more than $39 million in cumulative water and wastewater access fees through 2030.
The analysis assumes that many municipal expenses will not rise dollar-for-dollar with population because existing administration, facilities and other fixed costs can serve additional residents. It applies a marginal-cost ratio generally ranging from 88% to 93%, with 90% used as a central assumption, plus 3% annual cost escalation. Actual costs could differ if Pittsboro adds personnel, buildings, vehicles or debt faster than the model assumes.
The report estimates operating costs at existing service levels. A positive operating balance does not, by itself, prove that every major road, fire station, park, utility expansion or other capital project is fully funded. The analysis itself says long-term results depend on the pace and mix of development, commercial-tax-base growth, inflation, infrastructure timing and disciplined service management.
The packet also uses different figures for incremental revenue in different passages. The executive summary projects approximately $20.1 million in annual incremental General Fund revenue by 2030, while a later section refers to approximately $24.9 million attributable to Chatham Park. Another conclusion describes $15.4 million from the 2026-to-2030 planned program. Those numbers may measure different development periods, but the board should require a clear bridge between them.
The question is whether revenue arrives when expenses do, whether restricted utility fees can fund the required projects, and whether commercial development keeps pace with the service demands of new housing.
Park, greenway and environmental questions remain open
The proposal reserves Section D2 for an approximately 50-acre town park in the heart of South Village. The Parks and Recreation Advisory Board and commissioners previously accepted the general location, but programming and site design would occur through a separate town process.
The golf-course layout creates a conflict with another public amenity. Approximately 9,800 linear feet of greenway shown in the adopted South Village plan have been removed from the section plans because of safety concerns where the trail would pass through the golf area. Staff recommends requiring the town and Chatham Park to agree on a replacement route before the first preliminary plat is approved.
The applicant depicts a replacement along Gum Springs Church Road. Commissioners will need to determine whether it offers comparable access and neighborhood connections – not merely the same length.
Environmental work is also incomplete. An individual federal and state permit application covering South Village was submitted to the U.S. Army Corps of Engineers and the North Carolina Division of Water Resources in September 2025. Responses to initial agency comments were submitted in May, but the permit had not been issued when staff prepared the report.
The section package shows conceptual stormwater facilities but does not include a full stormwater-management plan. Final locations and engineering would come with later plats and construction drawings. Water features on the golf course would receive stormwater credit only if designed and approved to perform that function.
Sections of the site fall within a watershed critical-area overlay that limits single-family density to two homes per acre and caps built-upon area at 24%. The design also includes a 300-foot buffer along Roberson Creek.
An August archaeological and historical investigation identified two cemeteries, a mill site and a historic farmstead, with consultants recommending preservation and additional documentation.
Affordable housing, schools and fire protection
Town staff calculates an affordable-housing obligation of 131 homes: 118 apartments and 13 single-family houses or townhomes. That equals approximately 7.5% of the proposed 1,750 units.
The packet does not say where those homes would be located or when they would be built. Staff want a location and phasing plan before the first preliminary plat so affordable units are distributed through the community and delivered alongside market-rate construction.
Again, the applicant’s presentation differs. One slide refers to approximately 95 affordable apartments and 11 affordable single-family or townhome units – 106 homes – apparently tied to the lower 1,410-unit figure. Establishing the controlling total is essential to enforcing the obligation.
The section plans reserve 3.5 acres along Gum Springs Church Road for a future fire station, a location staff found acceptable. The packet does not provide a construction schedule, operating budget or agreement assigning the cost of building and staffing it.
Chatham County Schools told the town it does not want a school site within the 1,341-acre planning area and expects students from the development to attend existing schools. That response resolves the land-reservation question for the section plans, but it does not answer broader questions about enrollment capacity, attendance boundaries, buses or the timing and funding of future school expansion elsewhere.
Public comment comes before the final decision
The Pittsboro Planning Board considered the section plans Sept. 21. Members discussed the site layout, housing types, transportation, environmental conditions and affordable housing. They also expressed concern about receiving the staff report late and having limited review time.
The Planning Board voted 4-2 to recommend approval with conditions.
Those conditions require the corrected traffic model, a comprehensive traffic-impact analysis, clear assignments for road improvements and a replacement greenway route before the first preliminary plat. They are designed to carry unresolved questions forward without allowing them to disappear.
The Board of Commissioners will take no formal action Monday. Following the presentation, the town will open a two-week period for comments submitted online or by voicemail. The proposal will then return on a future agenda for final consideration.
Residents evaluating the plan should focus on more than the golf course or the total number of houses. The pivotal questions are when infrastructure will be available, which party will pay, what obligations survive land transfers, how affordable homes will be phased and whether the traffic and fiscal models use consistent, transparent assumptions.
Roberts Run would add 72 Habitat townhomes
The evening’s other major development proposal is more compact and further along in the approval process.
Chatham Habitat for Humanity is seeking preliminary-plat approval for Roberts Run, a 72-townhome community on approximately 25.91 acres. The property lies along I.E. Taylor Road and Roberts Street, south of East Street, north of Roberson Creek and east of George Moses Horton Middle School.
Unlike the South Village item, Roberts Run is scheduled for a public hearing and possible vote Monday.
The project would have a gross density of 2.8 dwellings per acre, and all 72 homes would be provided through Habitat’s affordable-housing program.
The development would connect to TriRiver public water and sewer. Final designs for utilities, hydrants, fire flow, lighting and stormwater controls would be reviewed during the construction-drawing stage.
The plan provides 19.21 acres of open space, well above the 4.72-acre minimum. Of that, 7.29 acres would become town parkland, accompanied by a 0.41-acre greenway easement and a 10-foot multiuse path connecting to the existing Roberson Creek greenway.
New streets would become public rights-of-way owned and maintained by the town. That creates a lasting municipal obligation that commissioners must weigh alongside the affordable-housing benefit.
The 100-year floodplain follows Roberson Creek on the southern edge of the property, but staff says it lies outside the proposed disturbance area and contains no proposed lots or structures. The Planning Board unanimously recommended approval, and town staff also recommended approval.
New map aims to make growth easier to follow
Before the detailed South Village discussion, Development Services staff will demonstrate Pittsboro’s interactive development map.
The online tool is designed to help residents locate development proposals and follow activity without searching through multiple meeting packets. A useful map should answer the question many residents ask when they see clearing, grading or survey stakes: What is being built there, and where is it in the approval process?
Its value will depend on frequent updates and a clear distinction among proposed, approved, under-construction and completed projects.
Board will appoint two steering committees
The growth agenda extends beyond individual developments.
Commissioners are scheduled to appoint a steering committee for Pittsboro’s first strategic economic-development plan. The town hired Creative EDC to lead that process. The proposed committee includes representatives from health care, education, entrepreneurship, downtown businesses, development, Chatham Park and WEBB Squared, along with Commissioner Thurber.
Town Manager Jonathan Franklin called this a “pivotal time” as Pittsboro and the surrounding region experience rapid growth and new economic opportunities. The committee is expected to meet three or four times between October and January before recommending a strategy to commissioners.
A separate, approximately 18-member group would guide the Downtown Master Plan, a 10-year framework for annual work plans, capital investments, grants and policy decisions.
The board will also consider three applicants – Karla Eanes, Rachel Lenzi and Jason Reed – for a vacant extraterritorial-jurisdiction seat on the Planning Board. The selected applicant would complete a term ending in December and continue through a full three-year term ending Dec. 31, 2029, subject to appointment by the Chatham County Board of Commissioners.
Consent agenda carries money and records decisions
Several financial items are proposed for approval through a single consent-agenda vote.
The town would recognize $32,025.96 from a state law-enforcement bonus program. Seventeen eligible Pittsboro officers would receive $1,750 each, totaling $29,750, with the remaining $2,275.96 covering employer Social Security and Medicare costs.
Another amendment would appropriate $12,749 from fund balance for CivicPlus agenda-management and public-records-request software. The first-year cost is $12,748.50, including setup. Recurring annual services would cost $9,798 and increase 5% beginning in the second year. The contract renews automatically unless the town provides notice at least 60 days in advance.
Staff reports more than 90 public-records requests in 2026 while supporting approximately 100 meetings each year. The new systems would centralize agendas, records requests and public access.
A $778,818.35 water-and-sewer grant amendment is an accounting correction rather than a new appropriation. The town received the money in June, before the prior fiscal year closed. Because the funds reverted to fund balance, the amendment would replace the enterprise-grant revenue line with appropriated fund balance while leaving the expenditure purpose intact.
Commissioners will separately consider an additional $8,260 for the Holly Days Tree Lighting. The town already budgeted $8,000 for police support, tree setup and removal, marketing, barricades, trash receptacles and portable toilets. The new request would cover a $7,000 laser show and $1,260 in tree decorations, bringing the town’s stated support to $16,260. The amendment would use fund balance and authorize Franklin to contract with Emerald Owl Productions.
The agenda also includes requests involving alcohol consumption at the Veterans Day event, street closures and alcohol service for the Oct. 31 Pittsboro Street Fair, and a street closure for the Nov. 22 tree-lighting event.
Late revision adds closed session
The town revised the agenda at 6:21 p.m. Friday, Oct. 9. The update amended the law-enforcement bonus and Holly Days budget items and added a closed session.
Commissioners plan to meet privately with the town attorney, discuss the price and terms of a possible real-estate acquisition or lease, and consider a personnel matter. State law permits those discussions in closed session, but any final action that must be public would have to occur after the board returns to open session or at a later meeting.
Monday’s real question is who carries the risk
The Oct. 12 meeting will not decide the future of all 1,341 South Village acres. It will establish the questions Pittsboro expects answered before making that decision.
The developer’s case is that Chatham Park can add homes, jobs, commercial activity, public amenities and a tax base large enough to pay for expanded services. The town’s review shows why that promise must be tested against real construction schedules and enforceable obligations.
Traffic models must not rely on unfunded roads as though they already exist. Fiscal projections must distinguish operating surpluses from capital needs. Affordable-housing totals must match the final development count. Fire, utility and park plans need timelines. Greenway connections removed for private amenities need replacements that provide equivalent public value.
Pittsboro’s challenge is not whether to grow; growth is already reshaping the town. The task is ensuring that the public infrastructure, fiscal safeguards and community benefits arrive with it – and that the risks do not remain with residents after the next phase begins.
Meeting information
- What: Pittsboro Board of Commissioners regular meeting
- When: 6 p.m. Monday, Oct. 12, 2026
- Where: Chatham County Agriculture and Conference Center, 1192 U.S. 64 Business West, Pittsboro
- Online: Town of Pittsboro YouTube channel
- Agenda: Oct. 12 meeting agenda and materials
AGENDA
TOWN OF PITTSBORO
BOARD OF COMMISSIONERS
REGULAR MEETING
MONDAY, OCTOBER 12, 2026 6:00 PM
This meeting will be held in person at the Chatham County Agriculture and Conference Center (1192 US-64 Business West, Pittsboro, North Carolina, 27312).
The meeting will also be streamed to the Town’s YouTube page at https://pittsboronc.gov/youtube.
1.ORDER OF BUSINESS
Call to Order-Mayor Shipp
Adoption of the Agenda-Mayor Shipp will present the Agenda to be set. (A motion will be made to either approve the agenda as presented or a motion will be made to modify the regular agenda and/or the consent agenda).
2. CONSENT AGENDA
Mayor Shipp will ask for a motion to approve the Consent Agenda.
The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member. The Consent Agenda contains the following items:
2.I. Minutes: September 14, 2026 Regular Meeting of The Board of Commissioners
Documents: 9_14_2026 – Minutes Draft.pdf
2.II. Minutes: September 28, 2026 Special Meeting of The Board of Commissioners
Documents: 9_28_2026 – Minutes Draft.pdf
2.III. Budget Amendment: Local Law Enforcement Bonus Program (Revised 10.9.2026)
Documents: Budget Amendment – Local Law Enforcement Bonus 10.12.2026 HERM.pdf
2.IV. Budget Amendment: CivicPlus Software
Documents: Budget Amendment – CivicPlus Software 10.12.2026.pdf
2.V. Budget Amendment: Water and Sewer Grant Correction
Documents: Budget Amendment – Water and Sewer Grant Correction 10.12.2026 HERM.pdf
2.VI. Request: 2026 Parks and Recreation Advisory Board Meeting Updated Schedule
Documents: 4574 PARAB schedule.pdf
2.VII. Request: Veterans Day Event 2026 Alcohol Consumption
Documents: Veterans Day 2026_TT.pdf
2.VIII. Request: Street Fair 2026 Street Closure & Alcohol Consumption
Documents: 4572 Street Fair clb 10.1.2026.pdf
3. INFORMATION ITEMS
Mayor Shipp will ask if there are any questions about the Information Items.
The Board of Commissioners uses Information Items to receive updates on items which do not require action.
4. CEREMONIAL
None.
5. CITIZENS MATTERS
5.1 Manager Updates
5.II Mayor & Commissioner Committee Liaison Reports
Mayor Shipp-Central Pines Rural Planning Organization (CPRPO)
Mayor Pro Tem Farrell-Town of Pittsboro Alcohol Beverage Control (ABC) Board
Commissioner Bonitz-Chatham County Climate Change Advisory Committee (CCAC) and Central Pines Regional Council
Commissioner Foley-Chatham County Economic Development Corporation (EDC)
Commissioner Hunziker-Chatham County Affordable Housing Committee (AHAC)
Commissioner Thurber-Chatham Chamber of Commerce and Pittsboro Downtown Advisory Board (PDAB) Liaison
5.III Public Comment
Speakers should sign up with the Town Clerk before the start of the meeting. Speakers are limited to three (3) minutes – a timer will be on the screen. Each speaker should state their name and address at the beginning of their comments. While the Board is interested in hearing your comments and concerns, speakers should not expect any board action or deliberation on the remarks made. Please direct your comments to the Board as a whole. Comments or concerns requiring further investigation will be referred to the appropriate town official. We thank you for being considerate of the Town Board, Staff, and other speakers. Any speaker handouts shall be given to the Town Clerk and will be distributed to the Board at the conclusion of the meeting.
6. MISCELLANEOUS
6.I. Appointment: Board of Commissioner Liasion and External Committee
- Chatham County Affordable Housing Advisory Committee (AHAC)-John Foley (currently Candace Hunziker)
- Town of Pittsboro Parks and Recreation (PARAB) Liaison-Candace Hunziker
Suggested Motion #1: “a motion to appoint Commissioner John Foley as the Town Board representative to the Chatham County Affordable Housing Advisory Committee”
Suggested Motion #2: “a motion to appoint Commissioner Candace Hunziker as the Town Board liaison to the Town of Pittsboro Parks and Recreation Advisory Board (PARAB) “
6.II. Presentation: Interactive Development Map
Staff Recommendation: Staff recommend that the Board of Commissioners view the Interactive Development Map. Please direct questions to the Development Services Department.
Suggested Motion: N/A
Documents: InteractiveDevelopmentMap_BOCMemo.pdf
6.III. Presentation: Chatham Park on South Village-Section Design Plan (Sections 2.1, 2.2, 2.4 & D2)
Documents:
6.IV. Presentation: Chatham Park South Village Transportation Update
Staff Recommendation: Information Only
Suggested Motion: N/A
Documents: 10122026 CP Transportation Update BOC.pdf
6.V. Discussion: Fiscal Impact Analysis for Section Design Plans
Staff Recommendation: For information only.
Suggested Motion: N/A
Documents: FIA for SDP JLF 10.12.2026.pdf
6.VI. Discussion: PB-26-243 Chatham Park South Village Section Design Plans – 2.1, 2.2, 2.4, D2
Advisory Board Recommendation: At its regularly scheduled meeting on September 21, 2026, the Planning Board recommended approval, with conditions, of the Chatham Park South Village Section Design Plans for Sections 2.1, 2.2, 2.4, and D2.
Staff Recommendation: No action required, discussion item only.
Documents: PB-26-243 Chatham Village South Village Section Design Plans – 2.1, 2.2, 2.4, D2.pdf
7. PUBLIC HEARINGS
7.I. Request: PB-25-606 Roberts Run Major Subdivision Preliminary Plat
Advisory Board Recommendation: The Planning Board met on September 21, 2026 and unanimously recommended approval of the subject Major Subdivision Preliminary Plat.
Staff Recommendation: Staff recommends approval of the subject Major Subdivision Preliminary Plat.
Suggested Motion: “… a motion to approve the subject Major Subdivision Preliminary Plat.”
Documents: PB-25-606 Memo and Attachments.pdf
8. ACTION ITEMS
8.I. Appointment: Strategic Economic Development Plan Steering Committee
Staff Recommendation: Appoint the committee.
Suggested Motion: “ … a motion to appoint the attached list of individuals as the Strategic Economic Development Plan Steering Committee”
Documents: Economic Development Plan Steering Committee JLF 10.12.2026.pdf
8.II. Appointment: Downtown Master Plan Steering Committee
Advisory Board Recommendation: The Pittsboro Downtown Advisory Board meets on October 1, 2026, to recommended approval of the proposed Steering Committee.
Staff Recommendation: Staff recommends that the Board of Commissioners approve the proposed Steering Committee.
Suggested Motion: “ … a motion to approve the proposed Steering Committee.”
Documents: 4573 CLB.pdf
8.III. Appointment: Planning Board
Advisory Board Recommendation: N/A
Staff Recommendation: Appoint one applicant to the vacant ETJ seat to serve the remainder of the current term and a subsequent three-year term expiring December 31, 2029.
Suggested Motion: “I move to appoint (INSERT NAME) to the Town of Pittsboro Planning Board as the Extraterritorial Jurisdiction (ETJ) representative, to serve the remainder of the current term and a subsequent term expiring December 31, 2029.”
Documents: PB Appointment-ETJ KL CLB 10.12.2026.pdf
8.IV. Request: Tree Lighting Event 2026 Street Closure
Advisory Board Recommendation: N/A
Staff Recommendation: That the Board of Commissioners adopt the ordinance declaring road closure for the 2026 Tree Lighting event.
Suggested Motion: “ … a motion to adopt the ordinance declaring a road closure for the 2026 Tree Lighting event.”
Documents: 4571 Tree Lighting CLB 10.1.2026.pdf
8.V. Budget Amendment: Holly Days Tree Lighting Funding Request (Revised 10.9.2026)
Staff Recommendation: That the Board of Commissioners adopt the attached budget ordinance amending the FY 26-27 Budget to allocate additional funding for the Holly Days Tree Lighting event and authorize the Town Manager to enter into a contract with Emerald Owl Productions, Inc for the laser show.
Suggested Motion: “… a motion to adopt the budget ordinance amending the FY 26-27 Budget to allocate additional funding for the Holly Days Tree Lighting event and authorize the Town Manager to enter into a contract with Emerald Owl Productions, Inc for the laser show.”
Documents: Budget Amendment – Holly Days Tree Lighting Funding Request 10.12.2026 HERM.pdf
9. CLOSED SESSION
The Board of Commissioners wish to hold a Closed Session pursuant to N.C.G.S. §143-318.11. (a)(3) to consult with Town Attorney, (a)(5) to establish or instruct the public body’s staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease, and (a)(6) to discuss personnel.
Suggested Motion: “motion to enter into closed session pursuant to N.C.G.S. §143-318.11 (a)(3), (a)(5), and (a)(6).”
10. ADJOURNMENT
Mayor Shipp will ask for a motion to adjourn the meeting.
REVISION: 10.9.2026 6:21 p.m.
amended Budget Amendment: Local Law Enforcement Bonus Program
amended Budget Amendment: Holly Days Tree Lighting Funding Request
added Closed Session