Chatham County Board of Commissioners meeting agenda for June 20

Pittsboro, NC – The Chatham County Board of Commissioners (BOC) will meet on Tuesday, June 20, 2023, at the Chatham County Agriculture and Conference Center located at 1192 US 64 Business West, Pittsboro. The Work Session will begin at 3:00 p.m. The Regular Session will begin at 6 p.m.

Please note that the meeting day is Tuesday since Chatham County government offices are closed Monday in observance of the Juneteenth holiday.

Work Session – 3:00 PM – Agriculture and Conference Center

NOTE: Anyone needing an accommodation to participate in the meeting should Notify the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.

RECOGNITION OF RETIREES

In January of 2022, the Chatham County Board of Commissioners began recognizing all County employees retiring each month. This time is set aside to thank Chatham County retiring employees for their dedicated service.

PUBLIC INPUT SESSION

The Public Input Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

BOARD PRIORITIES

23-4734           Receive a presentation on Metropolitan Planning Organization boundary changes and vote on approving a new boundary.

Attachments: Planning MPO Boundary Changes Presentation

TAC and P6 Projects List

CAMPO_Chatham_Boundary_Expansion_8x11_Scenario_2 (1)

DCHC Expansion – Option 1

DCHC Expansion – Option 2

June BOC Presentation

23-4804            Receive annual update from the Chatham Health Alliance

Attachments: Alliance BOC Presentation 6.2023

23-4806            Receive update from the Chatham Economic Development Corporation

Attachments: 6-20-23 EDC Presentation. BOC

23-4807           Receive Affordable Housing Update

Attachments: __BOC Housing Update 2023

23-4824           Vote to discuss applications and approve an appointment to the Climate Change Advisory Committee

RECESS

End of Work Session

Regular Session – 6:00 PM – Agriculture and Conference Center

NOTE: Anyone needing an accommodation to participate in the meeting should Notify the County Manager’s Office at 919-542-8200 at least 24 hours prior to the meeting.

INVOCATION and PLEDGE OF ALLEGIANCE

CALL TO ORDER

ADOPTION OF FY 2023-2024 BUDGET ORDINANCE

23-4815            Vote on a request to approve the FY 2023 – 2024 Budget Ordinance

Attachments: FY24 Budget Ordinance FINAL

APPROVAL OF AGENDA and CONSENT AGENDA

The Board of Commissioners uses a Consent Agenda to act on non-controversial routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or resident. The Consent Agenda contains the following items:

23-4768           Vote to approve the naming of one private road in Chatham County

Attachments: W Billets Run Petition

W Billets Run

W Billets Run area map

23-4785           Vote to approve the naming of one private road in Chatham County

Attachments: Ruth Morrow Lane Petition

Ruth Morrow Lane Map

Ruth Morrow Lane Area Map

23-4774           Vote to approve to award a service weapon to retiring Lieutenant Kevin Campbell.

23-4780           Vote to approve the contract with GFL (Waste Industries) of Sanford transfer station.

Attachments: Service Agreement – GFL Sanford 7.1.23

23-4781           Vote to approve the contract with GFL (Waste Industries) of Durham transfer station.

Attachments: Service Agreement – GFL Durham 7.1.23

23-4782            Vote to approve the contract with Waste Management

Attachments: Service Agreement – Waste Management of the Carolinas 7.1.23

23-4788           Vote on request to award Sonoco Recycling, LLC the bid for the processing and marketing of mixed recyclables that are generated through the County collection centers and authorize the County Manager to sign the contract

Attachments: Sonoco Recycling Contract Final FY24.pdf

23-4792           Vote to approve the new five-year lease with Sharp Electronics Corporation for the County’s multi-function printers.

Attachments: FY23 Contract Template Major-Sharp Leasing USA

23-4801           Vote to approve annual Legal Contract for DSS Child Welfare and Adult

Services

Attachments: Stephenson & Fleming, LLP_Social Services_20230701

23-4802           Vote to approve a contract with Rebuilding Together of the Triangle, awarding $100,000 from the Chatham County Housing Trust Fund for the purpose of engaging in rehabilitation of qualified owner-occupied single family residential dwellings.

Attachments: FY23 RTT HTF Award signed

23-4799           Vote to approve a contract with American Correctional Association for accreditation of the Chatham County Detention Center.

Attachments: ACA Agreement for Detention Center

23-4811           Vote to approve annual agreement with ChathamTrades

Attachments: Chatham Trades Contract-Approved by Legal

23-4813          Vote to approve annual agreement with Chatham Transit

Attachments: Agreement for Chatham Transit FY24-Approved by legal

23-4816          Vote to approve annual agreement between Chatham County and the

Chatham Economic Development Corporation

Attachments: EDC AGREEMENT – FY24

23-4817           Vote to approve the transfer of the lease with Central Carolina Community College from the Chatham County Council on Aging to Chatham County for the Eastern Chatham Senior Center property and building located at 365 NC-87, Pittsboro.

Attachments: ECSC Lease Assignment

23-4819           Vote to accept the transfer of all assets owned by the Chatham County Council on Aging, a 501c3 non-profit corporation.

Attachments: Conditional Non-Objection Letter

COA Asset Transfer List June 2023

23-4805           Vote to approve the FY23-24 Juvenile Crime Prevention Council (JCPC) funding plan.

Attachments: FY 23-24 Chatham JCPC Funding Plan draft

23-4834 Vote on a request to approve the Home and Community Care Block Grant for fiscal year 2023/2024 as recommended by the Advisory Committee appointed by the County Commissioners.

Attachments: 731- County Services Summary- FY 2023-2024 732-In-Home-Supplement FY 2023-2024

DAAS 732- HCCBG Provider Packet- 6-16-23

DAAS 732- Provider Services Summary- 6.16.23

HCCBG Planning Committee Meeting Presentation 2023-2024-Final

23-4818           Vote to approve the special warranty deed between the Chatham County Council on Aging and Chatham County for Parcel ID #0082813 located at 112 Village Lake Road, Siler City.

Attachments: WCSC Special Warranty Deed

23-4795           Vote on a request by Adam Freeman, P.E. on behalf of 501 Prairie View, LLC to approve the subdivision First Plat for Valiant Reserve, consisting of 19 lots on 23.064 acres, located off Lystra Road (SR-1721), parcel 18892 and 65382 in Williams Township.

Attachments: More information from the Planning department website

23-4791            Vote on a request to approve Fiscal Year 2022-2023 Budget Amendments

Attachments: Budget Amendment 2022-2023 Jun23

23-4800            Vote to approve Tax Releases and Refunds

Attachments: May 2023 Release and Refund Report

May 2023 NCVTS Pending Refund Report

23-4808           Vote to adopt a resolution to convey voting booths to Craven County and Franklin County.

Attachments: Resolution to Convey Property Franklin and Craven County

23-4794           Vote to approve a Pyrotechnics Display at the Governors Club, 11000 Club Dr. Chapel Hill 27517, on July 4, 2023.

Attachments: Attachment A – N.C.G.S. Pyrotechnic Displays

Attachment B – Pyrotechnic Display Request Gov. Club 2023

Attachment C – Diaz Pyrotechnic License

Attachment D – Pioneer Certificate of Insurance 2023

Attachment E – Pioneer ATF License 2023

Attachment F – Gov. Club Site Plan 2023

23-4803           Vote to approve reappointment of Lisa Padgett to the Library Advisory Committee

23-4809           Vote to approve the appointment of Guadalupe Perez to the Recreation Advisory Committee

23-4820           Vote to approve reappointments to the Recreation Advisory Committee

23-4810           Vote to approve appointments to the Affordable Housing Advisory Committee

23-4812          Vote to approve appointments to the Transportation Advisory Committee

23-4814           Vote to approve appointments to the Environmental Review Advisory Committee

23-4821           Vote to approve reappointments to the Climate Change Advisory Committee

23-4822           Vote to approve reappointment of Davis Andrews to the Appearance Commission

                        23-4835                                                                     Vote to approve reappointment of Debra Oldham to the ABC Board

End of Consent Agenda

PUBLIC INPUT SESSION

The Public Input Session is held to give residents an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

PUBLIC HEARINGS

23-4793           A legislative public hearing requested by Sean McCall representing Manns Chapel II LLC to amend the Watershed Protection Map for property located at 11399 US 15-501 (parcels 2641 and 2642) to revise the boundary between the WS-IV Protected Area and WS-II Balance of Watershed districts.

Attachments: More information from the Planning department website

CLERK’S REPORT

MANAGER’S REPORT

COMMISSIONERS’ REPORTS

ADJOURNMENT

Residents may sign up to speak by completing the online sign-up form on the county website, which can be found at chathamcountync.gov/publicinput. If residents do not want to speak in person, they may submit their comments in writing. The comments will be included in the meeting minutes but will not be read aloud during the meeting.

Individuals may access the meeting agenda at chathamnc.legistar.com/Calendar.aspx. For first-time visitors to the site, click on the drop-down list next to the search field and select “All Years.” Then click the “Meeting Date” column to sort by most recent meeting to oldest meeting. These settings should save for any return visits to the site.

The meeting will be livestreamed via Microsoft Teams. The public may join the meeting via computer, mobile app, or room device.

Meeting Information:
Meeting ID: 254 595 145 711
Passcode: 3XsjTm
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If residents have questions, they can contact the office of Clerk to the Board Lindsay Ray at 919-542-8200 or at