Information for May 23 Pittsboro Board of Commissioners meeting

Pittsboro, NC – The Board of Commissioners for the Town of Pittsboro will hold a meeting at 7 pm on Monday, May 23rd, 2022.

This regular meeting will be held in a hybrid format with the Board of Commissioners, Town staff, and media at the Chatham County Agriculture and Conference Center (1192 US-64 Business, Pittsboro, NC 27312) with the public participating remotely via Zoom. The meeting will also be streamed to the Town’s YouTube page, though no remote participation is available through the YouTube Platform. Please note that the livestream does not show presentations on the screen for residents watching from home but instead shows the meeting chambers so that commissioners are seen and heard throughout the entire meeting.

If you wish to make written comments, please send them to the Town Manager, Chris Kennedy, PO Box 759, Pittsboro, NC 27312, or via email at  by 4:00 PM on Monday, May 23rd, 2022. If you wish to register to speak, please contact Town Manager Kennedy at the above email address.

CLICK HERE to access the meeting agenda packet, which contains materials for the Board and related presentations.

CLICK HERE to be directed to the Town’s YouTube channel, which contains the livestream of the meeting.

Call to Order – Mayor Perry
Invocation / Moment of Silence – Mayor Perry
Pledge of Allegiance
Adoption of the Agenda – Mayor Perry will present the Agenda to be set. A motion will be made
to either approve the Agenda as proposed or a motion will be made to modify the Agenda.

  1. The Board of Commissioners wish to hold a Closed Session pursuant to N.C.G.S. §
    143-318.11. (a)(3).
    Proclamation for the Northwood Chargers Women’s Basketball North Carolina 3-A
    Basketball State Championship
    Resolution of Sympathy Recognizing the Passing of Judge Wade Barber, Jr.
  2. Manager Updates
  3. Mayor & Commissioner Updates and Concerns
    Mayor Perry
    ▪ Chatham County Climate Change Advisory Committee
    ▪ Comments / Concerns
    Mayor Pro Tem Baldwin
    ▪ Chatham County Affordable Housing Advisory Committee (AHAC)
    ▪ Fairground Association
    ▪ Triangle J Council of Governments (TJCOG)
    ▪ Comments / Concerns
    Commissioner Bonitz
    ▪ Comments / Concerns
    Commissioner Farrell
    ▪ Pittsboro Business Association (PBA)
    ▪ Comments / Concerns
    Commissioner Shipp
    ▪ Chatham County Affordable Housing Advisory Committee (AHAC)
    ▪ Chatham County Economic Development Corporation (EDC)
    ▪ Main Street Pittsboro (MSPBO)
    ▪ Comments / Concerns
    Commissioner Vose
    ▪ Chatham County Arts Council
    ▪ Triangle Area Rural Planning Organization (TARPO)
    ▪ Comments / Concerns
  4. Public Comment
    Mayor Perry will ask for a call for action on the Consent Agenda (A motion will be made to either
    approve the Consent Agenda as proposed or a motion will be made to modify the Consent Agenda).
    The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items
    quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be
    removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board
    member or citizen. The Consent Agenda contains the following items:
  5. Town of Pittsboro Financial Reports by Month – March 2022
    ▪ Action Recommended: No Approval Necessary, Information Item Only.
  6. Town of Pittsboro Financial Reports by Month – April 2022
    ▪ Action Recommended: No Approval Necessary, Information Item Only.
  7. Budget Amendment for Sanford Water Treatment Expansion Project
    Increase Line Item Payment from Chatham Park Investors 990-3001-53570
    Increase Line Item Contracted Services 990-9500-95010
    ▪ Action Recommended: Approve the Amount and Amend the Budget Ordinance.
  8. Contract Between the Town of Pittsboro and Sharpe Patel PLLC for Fiscal Year
    2021-2022 Audit
    ▪ Action Recommended: Approve the Agreement and Authorize the Town Manager to
    Execute the Documents.
  9. Board of Commissioners Future Agenda Item “Look Ahead” Tentative Schedule
    ▪ Action Recommended: No Approval Necessary, Information Item Only.
    End of Consent Agenda.
  10. None.
  11. None.
  12. Adoption of the Manager’s Proposed Annual Budget for Fiscal Year 2022-23
    ▪ Description: The Manager’s Recommended Budget has been reviewed and amended
    via a series of input sessions, including one Special Session of the Board at the April
    7, 2022 Budget Retreat and two Public Hearings on the proposed budget on April 25,
    2022 and May 9, 2022, respectively. The budget has been prepared for adoption and is
    ready for adoption if the Board wishes to adopt the Fiscal Year 2022-23 Annual Budget
    for the Town of Pittsboro.
    ▪ Action Recommended: Approve the budget ordinance as presented by the Manager for
    the annual budget of the Town of Pittsboro for Fiscal Year 2022-23 consistent with the
    Local Government Budget and Fiscal Control Act including the setting of the levy of
    ad valorem taxes at the rate of 0.44 per $100 of valuation.
  13. Town of Pittsboro Local Government Commission (LGC) Financial Performance
    Indicators of Concern (FPICs) for Fiscal Year 2020-2021
    ▪ Description: The North Carolina Department of State Treasurer specifies that
    the governing body should be notified by its auditor during the presentation of the
    audited financial statements of any significant deficiencies, material weaknesses, other
    findings, or Financial Performance Indicators of Concern. The auditor must
    also notify the governing body of their requirement to submit a response, if applicable.
    Details on the auditor’s responsibilities are available in North Carolina Administrative
    Code 20 NCAC 02 .0502. After a written response is developed and signed as required,
    the response should be submitted to the LGC.
    ▪ Action Recommended: Authorize the Mayor, Town Manager, Finance Officer, and
    Three (3) Commissioners to Execute the Document(s) to be sent to the LGC.
  14. Resolution Declaring Intent to Regionalize Town of Pittsboro Water and Wastewater
    Utility with the City of Sanford
    ▪ Description: Over the last several years, the Town of Pittsboro has investigated its
    options towards providing reliable and consistent water and wastewater (sewer) service
    to our existing and future customers. After analyzing the alternatives available to the
    Town, the Town finds that moving forward with a regional approach to water and
    wastewater needs with a merger of the Town’s system with the City of Sanford is the
    most advantageous option. This Resolution will declare that intent and direct the Town
    Manager to communicate to and request concurrence from the City of Sanford.
    ▪ Action Recommended: Approve the Resolution.
  15. Board Member Appointments for Downtown Pittsboro Advisory Board
    ▪ Description: The Town of Pittsboro is seeking to form a Downtown Pittsboro Advisory
    Board to serve as an advisory committee for the Town’s downtown efforts, including
    assisting in the administration of the Town’s Main Street affiliate program. A list is
    included for potential appointments if the Board wishes to appoint any or all members
    of the advisory board.
    ▪ Action Recommended: Review Applicants and Appoint Board Members for the
    Downtown Pittsboro Advisory Board as desired.
  16. NCDOT STIP Projects Update from Planning Department
    ▪ Action Recommended: No Approval Necessary, Information Item Only.
  17. Agenda Topic Development for Town of Pittsboro & Chatham County Joint Session
    of the Board of Commissioners
    ▪ Action Recommended: No Approval Necessary, Discussion Item Only.