Chatham County Commissioners’ Meeting Agenda for May 21, 2018

Pittsboro, NC – Here is the agenda for the Chatham County Board of Commissioners Regular and Work Sessions and Budget Public Hearing to be held on Monday, May 21 at the historic Chatham County Courthouse in Pittsboro.

Work Session – 3:00 PM – Historic Courthouse Courtroom

PUBLIC INPUT SESSION

The Public Input Session is held to give citizens an opportunity  to speak on any item.

The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

BOARD PRIORITIES

18-2617           A request from the Transportation Advisory Committee (TAC) to be transitioned to meet on an as needed basis operating under the County

Advisory Committee Policy

Attachments: Advisory Committee Policy

Advisory Committee Policy Addendum A

Vote on a request to accept Chatham County School Health & Wellness Instructional Program Facilitator 2017 – 2018 End of the School Year Report.

Attachments: Schooley, Rob – End of Year Report

18-2626

Vote on a request to adopt a Joint Resolution Adopting NC Geodetic Survey’s Preliminary Resurvey of the Common Boundary (Corner) Between Chatham County, Harnett County, and Wake County and Commitment to Pursue Joint Enabling Legislation to Modify the Chatham County and Wake County Boundary as Described in the 1961 Survey

Attachments: Chatham-Harnett-Wake Boundary Resoluiton

BOC Talking Points

18-2618           Update on the temporary moratorium on oil and gas development activities within Chatham County adopted in August 2015 and extended July 2017 and consider scheduling a public hearing on June 18, 2018 to consider an extension of the temporary moratorium on oil and gas development in the county

Attachments: Attachment_1_Fracking_Moratorium_Ordinance-2015

Attachment_2_Signed_Fracking Moratorium Ordinance Extension

Attachements 1-3

18-2627           Presentation by Chatham EDC and Samet Corporation on Chatham-Siler City Advanced Manufacturing (CAM) Site.

Attachments: Samet – CBoC presentation

CLOSED SESSION

18-2646  Closed Session to discuss matters relating to attorney-client privilege.

ADJOURNMENT

End of Work Session

Regular Session – 6:00 PM – Historic Courthouse Courtroom

INVOCATION and PLEDGE OF ALLEGIANCE

CALL TO ORDER

APPROVAL OF AGENDA and CONSENT AGENDA

The Board of Commissioners uses a Consent Agenda to act on non-controversial routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:

18-2635           Vote on a request to approve the February 16, 2018 Legislative Breakfast Minutes and the April 16, 2018 Work and Regular Session Minutes.

Attachments: Draft Minutes 03.16.2018

Draft Minutes 04.16.2018

18-2609          Vote on a request to approve reappointment of Larry Miller to the Chatham

County ABC Board

18-2613        Vote on a request by Lee Bowman, Project Manager, on behalf of NNP

Briar Chapel, LLC for subdivision Final Plat approval of Briar Chapel, Phase 15 South, Section 2, consisting of 39 lots on 6.112 acres located off Boulder Point Drive, parcel #82828.

Attachments: More Information from Planning Department Website

18-2614        Vote on a request by Lee Bowman, Project Manager, on behalf of NNP

Briar Chapel, LLC for subdivision Final Plat approval of “Final Subdivision Easement and Private Right-of-Way Dedication Plat of Briar Chapel SD East – Parcels 10 – 15., consisting of 5 non-residential lots, 1 over 10 acre non-residential lot, and 1 common area lot, on 35.528 acres, located off US HWY 15-501, parcel #18911.

Attachments: More Information from the Planning Board Website

18-2615        Vote on a request by Lee Bowman, Project Manager, on behalf of NNP

Briar Chapel, LLC for subdivision Final Plat approval of “Final

Subdivision, Recombination, Easement, and Private Right-of-Way

Dedication Plat of SD West-Parcels 16-22 and Commercial Common Area # 5”, consisting of 7 non-residential lots and 1 common area lot, on 25.248 acres, located off SR-1529, Taylor Road and US Hwy 15-501, parcel #86288.

Attachments: More Information From Planning Board Website

18-2616           Vote on a request by F-L Legacy Owner, LLC for subdivision Preliminary Plat approval of The Legacy at Jordan Lake – Phase 5A3, consisting of 17 lots on 9.36 acres, located off SR-1716, Big Woods Road, parcel #17378.

Attachments: More Information from Planning Board Website

18-2621       Vote on a request to approve the re-naming of two private roads in

Chatham County

Attachments: GARFIELD TRAIL PETITION

GARFIELD TRAIL

KEYBRIDGE COURT PETITION

KEYBRIDGE COURT

18-2622           Vote on a request to approve the naming of two private roads in Chatham

County

Attachments: ARTISAN LANE PETITION

ARTISAN LANE

TILLMAN TRAIL PETITION

TILLMAN TRAIL

18-2628           Vote on a request to approve the Permanent Turn Lane Right of way and Temporary Construction Easement Agreement for Briar Chapel and approve Renee Paschal, County Manager, to sign the agreement on behalf of the County.

Attachments: Briar Chapel Turn Lane – 2018.04.10 Easement Agreement Final (003)

Turn Lane Easement Exhibit A

18-2638           Vote on a request to approve renewal agreements for health and dental insurance coverage for FY2019 and authorize the County Manager to execute the agreements.

Attachments: 2018 ASO Renewal Changes BCBS

2018 Self-Funded Renewal Change Form

Agent Fees Collection Agreement

BCBS Program Selection Chart

Chatham County WellPack PSC 2018

FY2019 Dental Renewal

Group Apply-Chatham County

18-2633       Vote on a request to approve a Pyrotechnics Display at Governor’s Club

Clubhouse; June 16, 2018

Attachments: Attachment A- N.C.G.S. 14-410 -14-413

Attachment B-Letter of Request

Attachment C- NC Pyrotechnic Operators License

Attachment D- Certificate of Insurance

Attachment E- ATF License-Permit

Attachment F- Pyrotechnic Dispay Site Drawing

18-2634          Vote on a request to approve Tax Releases and Refunds

Attachments: April 2018 Release and Refund Report

April 2018 NCVTS Pending Refund Report

18-2623           Vote on a request to approve a Resolution for the Water Shortage Response Plans for the North Chatham, Asbury and Southwest water systems.

Attachments: Asbury WS wsrp 2018

North WS wsrp 2018

Southwest WS wsrp 2018 WSRP Resolution 2018

18-2640          Vote on a request to adopt a Resolution Supporting a Statewide

Referendum on a Bond Issue for School Facility Needs

Attachments: FINAL Chatham County Resolution on School Bond Referendum 2018

18-2643   Vote on a request to adopt a resolution authorizing the negotiation of an

installment financing contract to construct and equip the Seaforth High School, Chatham Grove Elementary School, and the CCCC Health Sciences Building and set a public hearing on June 18, 2018 to receive public comment on the proposed borrowing

Attachments: Initial Resolution – Chatham 2018 LOBs (002)

18-2639           Vote on a request to appoint Jessica Norton, Detention Lieutenant, as Deputy Finance Officer for the purpose of signing inmate trust account checks

18-2611   Vote on a request to approve detention food purchases under the US

Communities Cooperative contract with US Foods (vendor) in excess of

$100,000

Attachments: GS 143-129-(e)(3)-Cooperative Exemption

18-2644           Vote on a request to approve Fiscal Year 2017-2018 Budget Amendments as proposed by staff

Attachments: Budget Amendment 2017-2018 May

End of Consent Agenda

SPECIAL PRESENTATION

18-2647  Vote on a request to adopt a Resolution to Commemorate Juneteenth

Attachments: Juneteenth Resolution

PUBLIC INPUT SESSION

The Public Input Session is held to give citizens an opportunity  to speak on any item.

The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

PUBLIC HEARINGS

18-2641    Public Hearing to receive public comments on the Fiscal Year 2018-2019

Recommended Budget

Attachments: RecommendedBudgetPresentation–BOCInitialPresentation Final

BOARD PRIORITIES

18-2536     A request by Richard Broedell, Sr. to rezone Parcel No. 5576, being 5.92

acres, Cape Fear Township, located on New Elam Church Road, from R-1 Residential to Light Industrial.

Attachments: More Information from Planning Board Website

18-2509           A request by O’Mara Landscaping & Lawncare, Inc. to rezone 10 acres of the 31.89 acre tract from R-1 Residential to CD-CB Conditional District Community Business, identified as Parcel 2691, located at 4590 Mann’s Chapel Road, Baldwin Township for a landscaping and lawn care contractor’s business.

Attachments: More Information from Planning Department Website

18-2636           Vote on a request to approve appointments to the Board of Commissioners’ Election Task Force

MANAGER’ S REPORTS

COMMISSIONERS’ REPORTS

ADJOURNMENT